Vernon District Public Library

VERNON DISTRIC PUBLIC LIBRARY

Vernon District Public Library

Community Room

Rental Contract

The Vernon District Public Library (VDPL) has been built and furnished with public funds from the township. The VDPL, being custodians of the taxpayer’s money, have formulated the following conditions for renters:

 Library programming will have first priority in scheduling room use.
Use of room should reflect education, cultural, social, and recreational roll the library plays in the community.

I AGREE TO ALL OF THE FOLLOWING CONDITIONS: 
 Cost of rental to a township resident is $25.00. Rental to a nonresident is $50.00. (For one day only.) An additional $75.00 (cleaning/security) deposit is due when the key is picked up prior to the scheduled rental during regular business hours. A separate check is required for rental fee and security fee.
 Room set-up and clean-up is done on the day of the rental only.
 Requests must be made 3 business days in advance for table, chairs, & vacuum.
 The room is available from 8a.m. to 11p.m.
 A maximum of 57 people is allowed.
 Non-profit organizations may apply to the VDPL for a waiver of the rental fee. (The cleaning and security deposit is still required.)
 There is no smoking, alcoholic beverages, gambling, or red drinks of any kind on the premises.
 All groups must be accompanied by an adult supervisor over 21 years of age.
 The renter shall not use the facility in any manner as to violate any federal, state law, or ordinance.
 VDPL reserves the right to refuse or revoke permission to use facilities.
 Use of special equipment (electrical or mechanical) must be approved by VDPL in advance.
 Room decorations: Table decorations only. DO NOT affix anything to the walls or ceiling. No red decorations (i.e. crepe paper) are allowed. ($150.00 fine)
 Renter supplies all paper products and cleaning supplies.
 $75.00 deposit will be forfeited if room is not left clean and in original condition. The key may be picked up 24 hours before the event during regular business hours.
 The key must be returned the following business day. There will be a charge of $10.00 for each day the key is not returned. After seven days the key will be considered lost and the fee is $75.00.
 The VDPL subscribes to the Article IV of the Library Bill of Rights which states facilities should be made available to the public served by the library on an equitable basis, regardless of the beliefs or affiliations of individual or groups requesting the use of the room.

Room Checklist

List any tables and chairs required:
 
1.__________________________

2.__________________________

3.__________________________

4._________________________
List any markings or damage to the room prior to use:
1.____________________________________________________________

2.____________________________________________________________

3.____________________________________________________________
VDPL staff:  Please note any additional damage that is found when key is returned. Adjust security refund accordingly.

I have read the rental agreement and agree to the terms. (ID required- DL)

Signature of Renter       Date
Deposit paid check #___________ Security & Cleaning deposit paid check #__________
Key return date: ___________ Fees charged to renter for violations of agreement: ______
Will this person/group NOT be allowed to rent again? ___________________________

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